Self-certifications, certificates and degree documents
CERTIFICATES & QUALIFICATIONS
Self-certifications, certificates and degree documents
Use this page to identify the document you need, understand whether it can be generated independently or must be requested from UNICAM, and find information on the Diploma Supplement and the original PhD degree parchment.
START HERE
Which document do you need?
The correct document depends primarily on who will receive it and on the purpose for which your enrolment, doctoral career or PhD qualification must be demonstrated.
01 · GENERATE
Self-certification
Normally used for declarations addressed to Italian Public Administrations and generated independently from your UNICAM student profile.
02 · REQUEST
Official UNICAM certificate
May be required by private organisations, foreign institutions, embassies, consulates or other authorities requesting an official University document.
03 · AFTER THE PHD
Degree documents
Information on the Diploma Supplement, direct qualification confirmation and the original doctoral degree parchment.
CHOOSE BY RECIPIENT
Identify the receiving organisation first
ITALIAN PUBLIC ADMINISTRATION
Normally use a self-certification
As a general rule, enrolment, doctoral career and qualifications are declared through self-certification when dealing with an Italian Public Administration body or a provider of public services.
PRIVATE OR FOREIGN ORGANISATION
An official certificate may be required
Check the receiving organisation's instructions carefully before requesting a certificate, especially for documents intended for use abroad.
IMPORTANT CASE
Residence permit
A certificate of enrolment may be required by the Italian Police Headquarters for the issue or renewal of a residence permit.
SELF-CERTIFICATION
Generate your document from the UNICAM Student Administration portal
Current PhD candidates and PhD graduates can normally generate pre-completed declarations concerning enrolment, doctoral career, examinations or activities, payments and the award of the doctoral degree.
PHD GRADUATES · PUBLIC CALLS AND COMPETITIONS
You do not need to wait for the original degree parchment
For Italian Public Administration procedures, PhD graduates should normally use the “Doctoral degree and examinations” self-certification available from the Student Administration portal to demonstrate that the doctoral qualification has been awarded.
01
Log in
Access the portal using your personal UNICAM credentials.
02
Open Certificates
Open the Administration Office / Certificates area.
03
Select the document
Choose and download the self-certification corresponding to your needs.
04
Complete its use
Sign the declaration and attach a valid identity document when required.
AVAILABLE ONLINE
Self-certifications normally available
Years of enrolment
Enrolment and examinations
Doctoral degree and examinations
Fees paid during the calendar year
Enrolment and examinations
Doctoral degree and examinations
Fees paid during the calendar year
Candidates belonging to cycles prior to Cycle XXXIV may use a free-form self-certification in accordance with the applicable rules.
OFFICIAL UNICAM CERTIFICATES
Request a certificate from the Advanced Studies Office
First identify the exact content requested by the receiving institution. This will help you choose the correct certificate and avoid unnecessary requests.
WHICH CERTIFICATE?
Choose according to the information that must appear
CURRENT PHD CANDIDATE
Enrolment with exams taken
For an official certificate showing current PhD enrolment together with examinations or activities already recorded in the doctoral career.
PHD GRADUATE · CERTIFIED TRANSCRIPT
Doctoral Degree with exams taken
Normally the most appropriate option when a PhD graduate needs a certified transcript showing the doctoral degree together with examinations or activities recorded during the PhD Programme.
CAREER HISTORY
Doctoral Degree with career history
For cases in which certification of the administrative history of the doctoral career is specifically required.
COMPLETE RECORD
Doctoral Degree with career history and exams taken
For receiving institutions requiring both the complete administrative career history and the examinations or activities completed.
CERTIFICATES FOR USE ABROAD
Check the requirements of the receiving authority
Certificates intended for use abroad are normally issued in English. Indicate clearly whether an autograph signature, electronic signature or other specific formality is required. The receiving organisation may also require legalisation, an apostille or a deposited signature; these requirements must be checked directly with the receiving authority.
REQUEST FORM
Download the guidelines and certificate request template
Complete and sign the request form and indicate precisely the certificate required, number of copies, intended use and any specific signature requirements.
HOW TO REQUEST A CERTIFICATE
Request, verification and payment
01
Complete the form
Specify the certificate, intended use and any required formalities.
02
Send the request
Attach the signed form and a valid identity document.
03
Office verification
The Advanced Studies Office checks the request and determines any applicable stamp duty.
04
PagoPA and issue
Where payment is required, PagoPA is generated in the UNICAM Reserved Area before the certificate is issued.
SUBMIT YOUR REQUEST
Send the completed and signed request to the Advanced Studies Office
Include your PhD Programme, student registration number, intended use of the certificate and preferred signature format where relevant.
CURRENT EMAIL ADDRESS
Some previously approved downloadable forms may still display an older office email address. For current submissions and enquiries, use dottorato@unicam.it.
PROCESSING & FORMAL REQUIREMENTS
Allow sufficient time for processing
7
working days
Indicative processing time for certificates intended for use in Italy.
10
working days
Indicative processing time for certificates intended for use abroad.
Stamp duty
May apply according to the document's intended use and any applicable exemption.
STAMP DUTY & PAGOPA
Submit the request first. Pay only after it has been checked.
Where stamp duty applies, the standard amount is normally €16 for the request and €16 for each certificate issued, up to four pages. Additional stamp duty may apply to longer certificates.
After the Office has verified the request, the required PagoPA payment is generated in your UNICAM Reserved Area. Processing times begin once the Office has received a complete request and any required payment or stamp-duty documentation.
AFTER COMPLETION OF THE PHD
Diploma Supplement, qualification confirmation and degree parchment
DIPLOMA SUPPLEMENT
Description of the completed qualification
The Diploma Supplement provides information concerning the nature, level, context and content of the completed doctoral qualification.
Allow approximately 30 days for processing.
QUALIFICATION CONFIRMATION
Direct verification by an external body
When an external institution requires confirmation directly from UNICAM, contact the Advanced Studies Office. The Office will indicate the information and authorisations required for the specific case.
DEGREE PARCHMENT
The original doctoral degree
The original parchment is distinct from both an official certificate and the Diploma Supplement.
ORIGINAL PHD DEGREE PARCHMENT
Production, collection and delivery
WHEN?
Parchments are normally produced once a year, usually between October and November, for PhD graduates who obtained their degree during the most recently completed academic year.
HOW?
Parchments are normally presented during a dedicated University event organised for this purpose.
IF YOU CANNOT ATTEND
You may collect the parchment later, authorise another person to collect it, or contact the Office to request shipment.
COLLECTION BY AN AUTHORISED PERSON
A graduate may authorise another person to collect the parchment
The authorised person must bring the completed and signed proxy form, a copy of the PhD graduate's valid identity document and their own valid identity document.
For personal collection or shipment arrangements, contact dottorato@unicam.it.
OTHER ADMINISTRATIVE REQUESTS
Looking for a different PhD form?
Forms concerning working activities, maternity or parental leave, suspension, scholarship waiver and withdrawal are available in the administrative forms collection.
ADMINISTRATIVE SUPPORT
Not sure which document will be accepted?
Check the requirements directly with the receiving organisation first. When contacting UNICAM, indicate your PhD Programme, cycle, student registration number, required document and intended use.