Forms & certificates
DURING YOUR PHD
Forms & certificates
Find the right form, download administrative documents and access the procedures, certificates and resources you need throughout your PhD at UNICAM.
Before downloading or submitting a form
A completed form is not automatically an authorisation. Some activities and career changes require prior discussion with your Supervisor and Programme Coordinator and formal academic or administrative approval. Always check the relevant procedure before starting an activity or submitting a request.
FIND YOUR DOCUMENTS
Choose a category
Select the area that corresponds to your request. Each category leads to the relevant documents and procedural instructions.
01 · ADMINISTRATIVE FORMS
Career & administrative requests
Working activities, suspension, maternity, parental leave, scholarship renunciation and withdrawal.
02 · INTERNATIONAL MOBILITY
Mobility abroad
Authorisation for research abroad, scholarship increase, host documentation and extensions.
03 · RESEARCH SUPPORT
Research budget & missions
Missions, reimbursement, eligible research expenditure and supporting documentation.
04 · COMPLETING YOUR PHD
Thesis & final examination
Thesis title-page template, embargo, submission and final-examination procedures.
05 · CERTIFICATES
Self-certifications & official certificates
Enrolment, doctoral career, completed activities and official University certification.
06 · AFTER GRADUATION
Degree documents & parchment
Diploma Supplement, doctoral qualification, degree parchment, collection and shipment.
DOCUMENT LIBRARY
Downloadable forms & procedural documents
Access frequently used forms directly. For each type of request, you can also open the dedicated guidance page to check the applicable requirements.
01 · ADMINISTRATIVE FORMS
Career & administrative requests
Download the form corresponding to your situation. Requests affecting your career or scholarship may require prior approval or additional documentation.
WORKING ACTIVITIES · IT/EN · PDF
Working-activity authorisation request
Use this form to request authorisation to carry out a working activity during the PhD, providing information on the employer or client, type of activity and relevant period. The form is available in Italian and English.
CAREER SUSPENSION · IT/EN · PDF
General suspension request
Use this form to request a temporary suspension of the doctoral career for an eligible and documented circumstance. The form is available in Italian and English.
MATERNITY LEAVE · IT/EN · PDF
Maternity leave request
Use this form to request mandatory maternity leave and the corresponding suspension of doctoral activities, where applicable. The form is available in Italian and English.
PARENTAL LEAVE · IT/EN · PDF
Parental leave request
Use this form to notify the PhD Programme of a period of parental leave and the expected date of resumption of doctoral activities. The form is available in Italian and English.
SCHOLARSHIP ONLY · IT/EN · PDF
Scholarship renunciation
Use this declaration if you intend to give up the scholarship while continuing the PhD, where permitted. Check the consequences before signing. The form is available in Italian and English.
ENTIRE PHD · IT/EN · PDF
Withdrawal from the PhD Programme
Use this declaration only if you intend to permanently terminate your doctoral career. Withdrawal is different from renouncing the scholarship. The form is available in Italian and English.
Looking for another administrative form?
The complete administrative collection also includes other request templates and documents, such as the general request for Academic Board approval and the childbirth declaration.
02 · INTERNATIONAL MOBILITY
Mobility abroad & scholarship increase
Research periods abroad require the appropriate academic authorisation and supporting documentation. Consult the dedicated guides for the authorisation procedure, host documentation, scholarship increase and any subsequent extension.
03 · RESEARCH SUPPORT
Research budget, missions & reimbursements
Find guidance on eligible research expenditure, mission authorisation, conference participation, purchases, reimbursement and supporting documents. Follow the relevant procedure before committing expenditure.
04 · COMPLETING YOUR PHD
Thesis & final-examination documents
Use the official UNICAM thesis title-page model and check the documents and deadlines applicable to your admission cycle. Confidentiality, intellectual-property issues and embargo requests should be addressed before thesis submission.
THESIS TEMPLATE
Official PhD thesis title page
Download the UNICAM thesis title-page template in Word format and complete it with your doctoral details.
THESIS PROCEDURE
Submission, external review & embargo
Check how to prepare and upload your thesis, manage the external-review procedure and address confidentiality requirements.
THESIS EMBARGO · PDF
Dissertation publication embargo request
Use this form to request restricted access to the full text of your doctoral thesis for the period indicated in the document. Complete the request with your dissertation details and obtain the required signatures. Submit it to the Advanced Studies Office according to the thesis procedure.
05 · CERTIFICATES
Self-certifications & official certificates
The type of document you need depends on its purpose and the organisation receiving it. Self-certifications and official University certificates follow different procedures.
SELF-CERTIFICATIONS
Generate a declaration online
Access the UNICAM Student Career portal to generate the self-certifications available for your doctoral record.
OFFICIAL CERTIFICATES
Request a University certificate
Check the procedure for requesting official certificates intended for private organisations, foreign institutions or other recipients.
06 · AFTER GRADUATION
Degree documents & doctoral parchment
Find information on the Diploma Supplement, official confirmation of the PhD qualification and the production, collection, delegation or shipment of the original doctoral degree parchment.
WHICH DOCUMENT DO YOU NEED?
Check who will receive your document
ITALIAN PUBLIC ADMINISTRATION
Normally use a self-certification
For Italian Public Administrations and providers of public services, enrolment, career and qualifications are normally declared through self-certification.
PRIVATE OR FOREIGN ORGANISATION
An official certificate may be required
Check the receiving organisation’s instructions, particularly when the document will be used abroad.
DIRECT VERIFICATION
Confirmation sent by UNICAM
If an external institution requires confirmation directly from the University, contact the Advanced Studies Office and provide the recipient’s details and requirements.
RESERVED RESOURCES
Staff & PhD Reserved Area
Additional documents and resources reserved for PhD candidates and staff may require access with UNICAM credentials.
INFORMATION AND SUPPORT
Not sure which form or procedure applies?
Contact the Advanced Studies Office before submitting your request. Indicate your PhD Programme and cycle, the document you need, the purpose of the request and any relevant deadline or funding conditions.