Mobility abroad
DURING YOUR PHD
Plan and manage your research period abroad, complete the required academic and administrative procedures and access the services available during international mobility.
BEFORE YOU LEAVE
A research period abroad involves connected but separate procedures
First agree the destination, dates and research activities with your Supervisor and PhD Programme Coordinator. Before travelling, complete the applicable UNICAM mission procedure and check any additional requirements connected with your PhD programme, scholarship or funding source.
If you receive a PhD scholarship and are eligible for mobility support, the scholarship-increase procedure must be completed separately. Completing the scholarship-increase request does not replace the mission procedure.
1 · PLAN
Agree the mobility
Define destination, dates and activities with your Supervisor and Programme Coordinator.
2 · AUTHORISE
Complete the mission procedure
Submit the applicable UNICAM mission request before departure.
3 · FUND
Request mobility support
If eligible, complete the separate PhD scholarship-increase procedure.
4 · CHECK
Prepare for departure
Check host documents, travel registration, insurance, healthcare and safety requirements.
02
PhD scholarship increase abroad
PhD candidates receiving a scholarship may be entitled to an increase for authorised research or training periods abroad, according to the rules and funding conditions applying to their position.
The procedure must be started before departure. The documentation normally includes:
• host invitation on institutional headed paper, with location, dates and planned activities;
• scholarship-increase request completed and signed by the PhD Programme Coordinator;
• Supervisor's declaration confirming the scientific relevance of the activity;
• travel registration required by the applicable procedure.
• scholarship-increase request completed and signed by the PhD Programme Coordinator;
• Supervisor's declaration confirming the scientific relevance of the activity;
• travel registration required by the applicable procedure.
Eligibility, duration and financial arrangements may vary according to the PhD cycle, funding source, call for applications or specific agreement. Some funded positions may provide a different or equivalent form of mobility support.
03
Certification of the period abroad
The host institution must certify the period and activities actually completed abroad when required for the scholarship-increase procedure or by the funding conditions applying to the mobility.
The certification must be issued on institutional headed paper and signed by the responsible person at the host organisation. It should indicate the PhD candidate's name, the precise start and end dates and the activities actually carried out.
Monthly or final certification?
Certifications may be submitted monthly, allowing the scholarship increase to be processed progressively when documentation is received in time, or as a single final certification at the end of the stay. In the latter case, payment is processed after verification of the completed period.
05
International dimension and co-supervision
International research experience is an integral component of the doctoral pathway. Check the mobility requirements applying to your PhD programme and position and plan the period abroad as part of your individual research and training programme.
The international-dimension section also provides information on joint supervision agreements, institutional partnerships and research periods carried out at partner institutions.
06
Insurance, safety and healthcare
Before starting a research period abroad, verify the insurance coverage connected with the authorised PhD activity and the healthcare, safety and health-surveillance requirements applying to the destination and host institution.
For non-EU destinations, pay particular attention to healthcare coverage and the insurance information required by the Missions Portal. The host institution may also require specific safety training or occupational-health documentation before access to laboratories or other facilities.
QUICK CHECKLIST
Before leaving UNICAM
1. Agree destination, dates and activities with your Supervisor and PhD Programme Coordinator.
2. Obtain the host invitation and any other documentation required by the host institution.
3. Complete the applicable UNICAM mission procedure before departure.
4. If you receive a scholarship and are eligible, complete the separate scholarship-increase procedure.
5. Complete the travel-registration requirement indicated by the applicable mobility procedure.
6. Check insurance, healthcare, safety and any visa or entry requirements.
7. Verify whether your PhD position, project or funding source imposes additional conditions.
2. Obtain the host invitation and any other documentation required by the host institution.
3. Complete the applicable UNICAM mission procedure before departure.
4. If you receive a scholarship and are eligible, complete the separate scholarship-increase procedure.
5. Complete the travel-registration requirement indicated by the applicable mobility procedure.
6. Check insurance, healthcare, safety and any visa or entry requirements.
7. Verify whether your PhD position, project or funding source imposes additional conditions.
Compulsory PhD mobility: no additional generic SAS departure form
For the standard compulsory mobility procedure described on these pages, the requirements are completed through the applicable academic, mission and, where relevant, scholarship-increase procedures. A mission lasting more than 30 days does not require the additional express authorisation provided by the Missions Regulations when it corresponds to compulsory mobility established by the PhD programme. Specific projects, funding schemes or mobility programmes may nevertheless require additional documentation.
NEED HELP?
Contact us before making travel arrangements when your case is unclear
When contacting the Advanced Studies Office, indicate your PhD Programme and cycle, destination, host institution, planned dates and, where relevant, the funding source of your scholarship or position.