PhD scholarship increase for mobility abroad
MOBILITY ABROAD
PhD scholarship increase for mobility abroad
PhD candidates receiving a scholarship may be entitled to an additional scholarship amount for authorised research or training periods abroad. The financial procedure must be started before departure and is separate from academic approval and the UNICAM mission procedure.
CYCLE XLII · SECOND-SESSION CALLS · REGIONE MARCHE PR FSE+
Specific mobility requirement for the seven Regione Marche scholarships
Candidates awarded one of the seven scholarships offered through the two second-session Calls published on 22 September 2026 — six across UNICAM PhD Programmes and one in the National PhD Programme in Theoretical and Applied Neuroscience — must complete a research and training period abroad lasting at least 3 months and no more than 6 months.
For scholarship holders entitled to mobility support under the applicable national legislation, both Calls guarantee additional funding corresponding to an increase of at least 50% of the scholarship amount for the authorised period abroad. The specific rules of the funded Research Topic and the relevant Annex 1 must also be respected.
GENERAL FRAMEWORK
Key figures to understand the procedure
≥ 50%
additional scholarship amount under the applicable general framework
1 month
normally the minimum continuous period, unless the Programme Coordinator provides a different reasoned indication
12 / 18
12 months general maximum · up to 18 months for PhD programmes under a co-tutelle agreement
These figures describe the general framework. A specific Call, funding programme, National PhD Programme, co-tutelle agreement or individual position may establish a different minimum or maximum mobility period.
CHECK YOUR POSITION FIRST
Duration and funding conditions may be position-specific
Before planning your stay, verify the mobility conditions applying to your PhD cycle, Call for Applications, scholarship funding source, Research Topic, co-tutelle agreement or National PhD Programme. The general UNICAM rules and the specific funding conditions must be read together.
01 · ELIGIBILITY & TIMING
Check eligibility before making travel arrangements
SCHOLARSHIP
You must be entitled to mobility support
The ordinary increase concerns PhD candidates receiving a scholarship and meeting the rules and funding conditions applicable to their position.
PURPOSE
Research or training abroad
The stay must be scientifically relevant and form part of the approved study and research pathway.
TIMING
Start before departure
Submit the required documentation sufficiently in advance. Approval or payment should not be assumed on the basis of a stay that has already begun.
02 · BEFORE DEPARTURE
Prepare the complete documentation
The following documents and steps normally allow the scholarship-increase procedure to be initiated. Additional documentation may be required by the specific scholarship or funding programme.
01 · HOST DOCUMENT
Host invitation
An institutional letter indicating the host organisation, location, precise expected start and end dates and planned research or training activities.
02 · FORMAL REQUEST
Programme Coordinator's request
The PhD Programme Coordinator completes and signs the prescribed scholarship-increase request.
03 · SUPPORTING DOCUMENT
Supervisor's declaration
A declaration confirming that the proposed activity is scientifically relevant and forms part of the candidate's approved study and research programme.
04 · TRAVEL REGISTRATION
Applicable travel documentation
Complete the travel-registration documentation required for your case. Where applicable, this includes registration through the Ministry of Foreign Affairs DoveSiamonelMondo service.
04 · MISSION PROCEDURE
Scholarship increase and mission authorisation are separate
SCHOLARSHIP INCREASE
Financial support
This procedure determines entitlement to and payment of the additional scholarship amount for the authorised period abroad.
MISSION
Travel authorisation and management
The mission procedure covers administrative authorisation of the travel and, where applicable, advances, eligible costs and reimbursement.
Completing the scholarship-increase procedure does not replace the mission procedure, and completing the mission procedure does not automatically activate the scholarship increase.
05 · DURING THE MOBILITY
The host institution certifies the period actually completed
The scholarship increase is linked to the authorised period actually spent abroad. Keep the host documentation aligned with the dates and activities approved by UNICAM.
HOST CERTIFICATION
Required information
The certification should be issued on institutional headed paper and signed by the responsible person at the host organisation. It must indicate:
• candidate's name;
• precise period completed;
• research or training activities carried out.
• precise period completed;
• research or training activities carried out.
PAYMENT
Periodic or final certification
During the stay: host certification may be submitted periodically so that the increase can be processed progressively when complete documentation reaches the competent offices in time.
After the stay: a final certification may be submitted and the remaining amount processed after verification.
06 · CHANGES TO THE AUTHORISED PERIOD
Tell us before the authorised mobility changes
An extension, early return, change of host, change of destination or significant change to the planned activities may affect the academic authorisation, mission procedure and scholarship increase. Communicate changes before the existing authorised period ends whenever possible.
EXTENSION
Staying longer
An updated host letter confirming the new end date and continuation of the research or training activity is normally required.
EARLY RETURN OR OTHER CHANGE
Update the authorised plan
The financial support is calculated according to the eligible period actually completed and certified. Specific funding programmes may also impose minimum or maximum mobility periods.
PAYMENT PRINCIPLE
The increase follows the period actually completed
Payment is linked to the eligible mobility period actually carried out and documented by the host institution. An interruption, early return, extension or other change may therefore change the amount due and, for specially funded positions, may also affect compliance with the conditions attached to the scholarship.
MARCHE REGION SCHOLARSHIPS · ADDITIONAL ATTENTION
Respect the funded project's specific conditions
For the Cycle XLII Regione Marche second-session scholarships, the mobility must remain within the required 3–6 month period and be consistent with the funded Research Topic. Both Calls also prohibit incompatible double funding for the same period, activities or costs covered by the doctoral scholarship.
Before combining the scholarship increase with Erasmus+, host-institution support or another grant, verify the compatibility of the different funding sources and make sure that the same expense is not financed or reimbursed twice.
QUICK CHECKLIST
Before leaving UNICAM
1. Agree destination, host institution, dates and activities with your Supervisor and Programme Coordinator.
2. Check the mobility duration required by your PhD cycle and specific scholarship.
3. Obtain the host invitation with exact dates and activity details.
4. Obtain the Coordinator's signed request for the scholarship increase.
5. Obtain the Supervisor's declaration on scientific relevance.
6. Complete any applicable travel-registration documentation.
7. Send the scholarship-increase documentation to the Advanced Studies Office before departure.
8. Complete the separate UNICAM mission procedure.
9. Check insurance, healthcare, visa, entry and host-institution requirements.
10. Check any additional conditions linked to your funding source or Research Topic.
2. Check the mobility duration required by your PhD cycle and specific scholarship.
3. Obtain the host invitation with exact dates and activity details.
4. Obtain the Coordinator's signed request for the scholarship increase.
5. Obtain the Supervisor's declaration on scientific relevance.
6. Complete any applicable travel-registration documentation.
7. Send the scholarship-increase documentation to the Advanced Studies Office before departure.
8. Complete the separate UNICAM mission procedure.
9. Check insurance, healthcare, visa, entry and host-institution requirements.
10. Check any additional conditions linked to your funding source or Research Topic.
RELATED PROCEDURES
This page covers the scholarship increase
For the complete international-mobility pathway, including academic planning, mission authorisation, changes during the stay, insurance and return documentation, consult the main Mobility abroad page.