Forms and procedures
DURING YOUR PHD
Find the administrative forms, procedures and supporting documents used during your PhD, and check which academic or administrative steps must be completed before submitting a request.
BEFORE SUBMITTING A REQUEST
Check which rules apply to your case
Requirements may depend on your PhD cycle, scholarship or funding source, research project, host institution and any specific national, international or partnership agreement governing your position.
MAIN RESOURCES
Choose what you need to do
01 · ADMINISTRATIVE FORMS
Administrative forms and requests
Access forms concerning Academic Board requests, working activities, maternity and parental leave, suspension, scholarship waiver and withdrawal from the PhD Programme.
02 · CERTIFICATES & DEGREE DOCUMENTS
Self-certifications and official documents
Find information on self-certifications, official UNICAM certificates, certified transcripts, Diploma Supplements, qualification confirmation and the original PhD degree parchment.
03 · MOBILITY ABROAD
Scholarship increase for mobility abroad
If you receive a PhD scholarship and are eligible for additional support during an authorised research or training period abroad, start the procedure before departure.
04 · THESIS & FINAL EXAMINATION
Thesis submission, external review and graduation
Prepare and submit your doctoral thesis, manage confidentiality or embargo where necessary, follow the external review and complete the final examination procedure.
CAREER PROCEDURES
Changes during your PhD
Working activities
Check compatibility and obtain the required authorisation before undertaking an external working activity.
Suspension, leave and extension
Check the academic, career and financial consequences before requesting an interruption or extension of the PhD.
Withdrawal or scholarship renunciation
Withdrawal from the PhD and renunciation of the scholarship are different procedures and have different consequences.
RESEARCH EXPENDITURE
Research budget and missions
Use the dedicated guidance for missions, conferences, publications, courses, eligible research expenses and use of your individual PhD research budget. Academic approval does not replace the applicable purchasing, mission or reimbursement procedure.
BEFORE YOU SEND A FORM
Four checks can prevent delays
1
Identify the procedure
Do not choose a form only because its title appears similar to your request.
Do not choose a form only because its title appears similar to your request.
2
Check academic approval
Discuss the request with your Supervisor and Programme Coordinator when required.
Discuss the request with your Supervisor and Programme Coordinator when required.
3
Complete the documents
Check signatures, dates and any supporting letters, declarations or attachments.
Check signatures, dates and any supporting letters, declarations or attachments.
4
Submit in time
Allow sufficient time for academic decisions and subsequent administrative processing.
Allow sufficient time for academic decisions and subsequent administrative processing.
ADMINISTRATIVE SUPPORT
Not sure which form or procedure applies?
Contact the Advanced Studies Office before submitting the request. Indicate your PhD Programme, curriculum, cycle, Supervisor and briefly describe the procedure or issue concerned.