Final examination & graduation
DURING YOUR PHD
Complete the final examination procedure, prepare for the public defence and access the documents issued after the award of your PhD degree.
IMPORTANT
Check the rules applicable to your PhD cycle
The rules below describe the current general UNICAM framework. Earlier cycles and national, joint, international or co-tutelle PhD Programmes may be governed by different provisions or specific agreements.
01 · REGISTRATION
Registration for the final examination
After completion of the external review, submit the application for registration for the final examination using the current form and following the instructions provided by the Advanced Studies Office.
02 · OFFICIAL NOTICE
Examination schedule and official notice
Under the Regulations applicable from Cycle XLI, the final examination schedule is communicated to the interested parties with at least 20 days’ notice.
The official communication specifies the date and organisational arrangements for the examination session. Do not make travel or other binding arrangements solely on the basis of an informal proposed date.
03 · EXAMINATION COMMITTEE
Final examination committee
The final examination committee is appointed by the Director of SAS following the proposal of the Academic Board. For standard UNICAM PhD Programmes governed by the current Regulations, the Academic Board proposes at least four teachers: three full members and one alternate.
| Current general requirement | Rule |
|---|---|
| External members | At least two-thirds must not belong to the institutional headquarters of the PhD Programme. |
| Academic origin | At least two-thirds must be members of academic origin. |
| Participating entities | No more than one-third may belong to entities participating in the PhD Programme. |
| Gender balance | Taken into account where possible. |
The Supervisor, co-supervisor, external thesis reviewers and persons falling within the incompatibilities established by the applicable Regulations cannot be appointed to the examination committee.
04 · PUBLIC DEFENCE
Public defence of the doctoral thesis
The final examination consists of the public discussion of the written doctoral dissertation or graphic work. Prepare your presentation in accordance with the instructions communicated for the session and be ready to discuss the methods, results, originality and scientific contribution of your research.
05 · EXAMINATION FORMAT
In-person examination and exceptional circumstances
Under the current general UNICAM Regulations, the final examination is held in person. National, joint and international PhD Programmes may follow different arrangements where expressly provided by their agreements or specific regulations.
Illness or force majeure
If illness or documented force majeure prevents you from attending the examination on the scheduled date, promptly contact the Advanced Studies Office. A request for another examination date may be submitted to the Director of SAS in accordance with the applicable Regulations.
06 · EXAMINATION OUTCOME
Examination outcome and award of the PhD degree
At the end of its work, the committee prepares an official report and expresses a collective written assessment for each candidate. Under the current Regulations, honours may be awarded unanimously in the case of results of particular scientific importance.
Who awards the degree?
The PhD degree is obtained upon successful completion of the final examination and is formally awarded by the Rector of the University of Camerino.
07 · FINAL THESIS DEPOSIT
Final deposit, open access and degree certification
The final thesis must be deposited in the UNICAM institutional archive according to the procedure communicated by the competent University offices.
The issue of the certification confirming achievement of the PhD degree is subject to completion of the final thesis deposit. The thesis is normally made available through open access, subject to any authorised embargo.
AFTER GRADUATION
Certificates and degree documents
08 · CERTIFICATES
Self-certifications and official UNICAM certificates
After the degree has been recorded in your career, you may use the self-certifications available through the Student Career portal or request an official UNICAM certificate when required by the receiving organisation.
09 · DIPLOMA SUPPLEMENT
Description of the completed doctoral qualification
The Diploma Supplement provides information concerning the nature, level, context and content of your doctoral qualification. It may be requested from the Advanced Studies Office after completion of the PhD.
10 · DEGREE PARCHMENT
Original PhD degree parchment
The original degree parchment is distinct from an official certificate and from the Diploma Supplement.
Production and delivery
Degree parchments are normally produced once a year, usually between October and November, and are generally presented during a dedicated University event. Graduates who cannot attend may subsequently arrange collection, delegation or shipment.
11 · DOCTOR EUROPAEUS
Plan the certification before the final procedure begins
If you intend to obtain the Doctor Europaeus certification, verify the applicable requirements with your Supervisor, Programme Coordinator and the Advanced Studies Office well before the external reviewers and final examination committee are identified.
12 · ADMINISTRATIVE SUPPORT
Questions about the final examination or graduation documents?
Contact the Advanced Studies Office for questions concerning registration for the final examination, official notice, defence arrangements, recording of the degree, certificates, Diploma Supplement or degree parchment.