International School of Advanced Studies

FUTURE PHD CANDIDATES

IMPORTANT

Acceptance and enrolment deadlines may be very short

Regularly check the official ranking and subsequent notices. Failure to accept the assigned position or complete the required procedure within the stated deadline may be treated as renunciation.

01

Check the ranking and assigned position

Consult the final ranking and verify your position, PhD programme, curriculum, research topic, scholarship status and any host institution or funding conditions.

Use the application identification number where results are published without displaying the candidate's full name.

02

Accept the position within the deadline

Candidates awarded a position must formally accept it using the form or online procedure communicated by UNICAM. Acceptance may concern the position, the associated scholarship or both, according to the selection outcome.

Carefully review the research topic, scholarship, funding body, host institution and additional obligations before submitting the acceptance.

03

Ranking updates and reassignment of positions

When a successful candidate declines or does not complete acceptance within the deadline, the position may be offered to another eligible candidate. Continue monitoring the official notices even if you were not initially assigned a position.

04

Renunciation of the position or scholarship

Inform UNICAM promptly when you do not intend to accept an assigned position, so that the ranking can be updated without delay.

Renunciation of the scholarship while retaining the doctoral position is possible only where permitted by the call and applicable rules. Request confirmation before submitting any declaration.

05

Complete the enrolment procedure

After acceptance, follow the instructions issued by the SAS Office to complete enrolment and submit the required personal, academic and administrative documents.

Enrolment becomes final only after all required checks, documents and payments have been completed.

06

Qualification obtained after the application

Candidates admitted conditionally must obtain the required degree within the deadline established by the call and promptly submit the final certificate or permitted self-certification. Failure to obtain or document the qualification in time prevents final enrolment.

07

Final verification of foreign qualifications

Admission based on a qualification obtained abroad remains subject to verification of its authenticity, level, awarding institution and access rights to doctoral education.

Submit the final degree certificate, transcript, translations and any CIMEA documentation, Declaration of Value or other recognition documents requested in the call or enrolment instructions.

08

Enrolment fees and required payments

Complete any payment required for enrolment within the stated deadline. The applicable amounts and payment method are determined by the call, annual University provisions and the instructions communicated to admitted candidates.

09

Bank account and social security

Scholarship holders must provide an IBAN for a bank account held in their own name. The account is used for scholarship payments and any authorized reimbursements.

Scholarship holders must also register with the INPS Separate Management scheme and report any existing registration with another compulsory social security fund.

10

Visa, residence permit and healthcare

Candidates who require an entry visa must immediately follow the instructions provided by UNICAM and the competent Italian diplomatic authority. Visa issuance remains the responsibility of the relevant consular authority.

After arrival, complete the residence-permit and healthcare procedures applicable to your nationality and personal situation. Candidates living abroad normally finalize enrolment after arriving in Italy and presenting the required original documentation.

11

UNICAM credentials and institutional email

During enrolment, UNICAM activates the personal student career page and the credentials needed to access University services. The SAS Office also activates the institutional email account and services reserved for PhD candidates.

Check the institutional mailbox regularly. University communications are sent to that address, and official messages from the doctoral candidate should be sent using the UNICAM account.

12

Contact the Coordinator and Supervisor

After accepting the position, establish contact with the PhD Programme Coordinator and the scientific contact indicated for the research topic. They will provide information about supervision, research activities, workplace, programme-specific obligations and the initial training plan.

13

Start your doctoral activities

The official starting date is established by the call or subsequently communicated by UNICAM. Do not begin activities, travel or incur expenses before receiving the necessary institutional instructions and authorizations.

After enrolment, complete the initial career requirements, agree on the research and training plan and register your doctoral status in the national MUR profile using your institutional email address.

BEFORE YOU START

Final enrolment checklist

• accept the assigned position within the deadline;
• submit all required academic and personal documents;
• complete foreign-qualification verification, where applicable;
• pay any amount required for enrolment;
• complete visa, residence and healthcare procedures, where applicable;
• provide bank and social security information if you hold a scholarship;
• activate and check your UNICAM credentials and institutional email;
• contact the Coordinator and Supervisor;
• verify the official starting date and initial activities.

Need help completing enrolment?

Contact the SAS Office, indicating your name, PhD programme, curriculum, research topic and application identification number.