Enrolment and first phase
STARTING YOUR PHD
Enrolment and first steps at UNICAM
After accepting your PhD position, complete your enrolment, activate and use your UNICAM services and take care of the first administrative and academic requirements of your doctoral career.
CYCLE XLII · GENERAL UNICAM FIRST SESSION
Check your ranking status and follow the applicable deadline
For the general UNICAM first-session Call, the official ranking decree distinguishes between candidates offered a position (Admitted) and eligible candidates (Eligible) who may receive an offer if a position becomes available. A place is not accepted automatically through publication of the rankings: candidates receiving an offer must complete the relevant acceptance procedure.
01 · FIRST-SESSION ADMITTED CANDIDATES
Accept within 5 working days of receiving the instructions
If you are listed as Admitted, the Advanced Studies Office will send you an acceptance form and the relevant instructions by email. You must complete and sign the form and send it to dottorato@unicam.it within 5 working days from receipt of the acceptance instructions.
If you decline the offer or do not respond within the prescribed deadline, you lose the right to the available positions or scholarships, and the offered position may be made available to another eligible candidate.
02 · FIRST-SESSION ELIGIBLE CANDIDATES
Wait for an individual offer if the ranking moves
If you are listed as Eligible, your status does not automatically mean that a position or scholarship has been offered to you. You may be contacted if a position becomes available through the ranking procedure, subject to any specific requirements of the research topic.
If you receive an assignment proposal, you must complete and sign the acceptance form sent by email and return it to dottorato@unicam.it within 5 days from receipt of the proposal. The decree does not describe this term as working days.
The decree also allows an eligible candidate to decline the initially proposed topic and request to remain in the ranking for other topics and corresponding positions that may subsequently become available. Follow the instructions provided with your individual offer.
03 · FIRST-SESSION CANDIDATES ADMITTED UNDER CONDITION
Resolve your conditional status before enrolment
Under the general UNICAM first-session Call, candidates who had not yet obtained the qualification required for PhD admission, or whose documentation was still being verified, may appear in the rankings as Under condition.
The required qualification must be obtained by the date of enrolment. Once obtained, its completion must be communicated to dottorato@unicam.it within 5 days. Conditional status can be resolved only after the relevant qualification or pending circumstances have been verified. This possibility does not apply to the current Regione Marche second-session Calls, for which the required degree must already be held when applying.
IMPORTANT · WHEN DOES THE FIRST-SESSION DEADLINE START?
For the general UNICAM first-session Call, the acceptance deadline does not automatically start on 21 September 2026, the date of publication of the rankings. For admitted candidates, it starts when the acceptance instructions are received. For eligible candidates called through the ranking procedure, it starts when the individual assignment proposal is received. Read the email and instructions carefully.
Enrolment follows acceptance. Once your position has been formally accepted, complete the separate online enrolment procedure within the deadlines communicated by UNICAM. The rules above apply to the general first-session Call and must not automatically be applied to TAN or to the second-session Calls. For the current Regione Marche second-session procedures, awarded positions must be accepted by 31 October 2026 and the PhD must start on 1 November 2026.
BEFORE YOU START
First accept your assigned position
This page mainly covers the operational steps that follow acceptance of a PhD position. If you have just been offered a position, first complete the acceptance procedure that applies to your specific Call. The detailed rules above concern the general UNICAM first session; TAN and second-session candidates must follow their corresponding Call and individual instructions.
01 · COMPLETE YOUR ENROLMENT
Follow the online enrolment procedure
After formally accepting the assigned position, complete the enrolment procedure following the instructions provided by UNICAM. Enrolment is carried out online through the University systems and must be completed within the deadlines communicated to admitted candidates. The deadline for accepting the position and the deadline for completing the online enrolment procedure are separate unless otherwise expressly indicated in the relevant Call or instructions.
Enrolment is considered complete only when the required online procedure has been finalised, any amounts due have been paid and all mandatory documents and attachments have been submitted. For the current second-session procedures, pay particular attention to the 31 October 2026 deadline for acceptance and the documentation specifically required by the relevant Call.
02 · UNICAM DIGITAL IDENTITY
Your credentials and institutional email
During the enrolment and activation process, UNICAM provides the credentials needed to access University services and activates the institutional tools associated with your doctoral career.
Student profile
This profile is used primarily for the student services available through the UNICAM teaching portal and Esse3, including access to your university career and administrative functions.
Doctoral institutional profile
A further institutional profile is used for services associated with your activity as a PhD candidate, including your @unicam.it email address and access to dedicated UNICAM services. Always follow the usernames and credentials actually issued to you by the University.
Once your institutional email has been activated, use the @unicam.it address for official communications with the University and regularly check incoming messages from UNICAM and the Advanced Studies Office.
03 · YOUR MAIN ONLINE SERVICES
Keep your main PhD portals at hand
04 · FIRST ADMINISTRATIVE REQUIREMENTS
Complete the initial requirements of your PhD career
Depending on your position and personal circumstances, the first administrative steps may include:
• registering on LoginMIUR and completing the required academic and research information;
• providing an Italian or online bank account held in your name for scholarship or position-related payments;
• completing the required health and safety training before beginning research activities;
• undergoing the mandatory medical examination where required;
• registering with Gestione Separata INPS if you receive a PhD scholarship;
• for international PhD candidates, completing the healthcare or insurance requirements applicable to your situation.
• registering on LoginMIUR and completing the required academic and research information;
• providing an Italian or online bank account held in your name for scholarship or position-related payments;
• completing the required health and safety training before beginning research activities;
• undergoing the mandatory medical examination where required;
• registering with Gestione Separata INPS if you receive a PhD scholarship;
• for international PhD candidates, completing the healthcare or insurance requirements applicable to your situation.
Specific requirements may depend on the Call, the type and funding source of the position, the research environment and the candidate's immigration or residence status. Always follow the individual instructions communicated by UNICAM.
05 · INTERNATIONAL PHD CANDIDATES
Complete any outstanding immigration and qualification procedures
International candidates may have additional requirements relating to Universitaly pre-enrolment, entry visa, Italian tax code, residence permit, healthcare coverage and recognition or verification of foreign academic qualifications.
Respect the documentation deadlines established by the specific Call and by the instructions received from the Advanced Studies Office. For the current Cycle XLII second-session procedures, applicants with foreign qualifications must provide the required CIMEA comparability and verification documentation or Declaration of Value, under the conditions of the relevant Call, by 31 October 2026.
06 · START YOUR DOCTORAL ACTIVITIES
Connect with your Programme and Supervisor
The starting date of doctoral activities is established by the relevant Call or subsequent official instructions. At the beginning of your PhD, make contact with your Programme Coordinator and Supervisor and verify the organisation of your research activities, training and initial programme requirements.
For the general UNICAM first-session Call, 1 November 2026 was indicated as the expected starting date. For the current Cycle XLII Regione Marche second-session Calls, 1 November 2026 is the mandatory starting date.
YOUR FIRST WEEKS
Move from enrolment to active PhD career management
Once your enrolment and initial administrative requirements are complete:
• regularly check your institutional email;
• verify access to Esse3 and the dedicated PhD services;
• complete your LoginMIUR profile;
• meet your Supervisor and confirm your initial research planning;
• check the training activities and requirements of your Programme;
• familiarise yourself with the procedures for missions, research budget and mobility abroad.
• regularly check your institutional email;
• verify access to Esse3 and the dedicated PhD services;
• complete your LoginMIUR profile;
• meet your Supervisor and confirm your initial research planning;
• check the training activities and requirements of your Programme;
• familiarise yourself with the procedures for missions, research budget and mobility abroad.
SUPPORT
Need help with your enrolment or first PhD steps?
For questions concerning PhD acceptance, enrolment, documentation or the activation of your doctoral career, contact the Advanced Studies Office. For technical issues relating to Esse3, follow the support information provided by UNICAM's enrolment services.