PhD candidate’s career
DURING YOUR PHD
PhD candidate’s career
Keep your research and training activities up to date, complete the annual evaluation and follow the required steps for admission to the following year or progression to the thesis-review and final-examination phase.
01 · RECORD
Keep your activities up to date
Maintain the information and supporting documentation required by your Programme for research, training and other doctoral activities.
02 · REPORT
Present your annual progress
Prepare the annual report and any other material requested by your Programme within the communicated deadline.
03 · EVALUATE
Complete the annual assessment
The Academic Board evaluates your progress and determines the next step in your doctoral career.
THROUGHOUT THE YEAR
Build and document your doctoral pathway
RESEARCH & TRAINING
Follow your approved doctoral pathway
Your doctoral career combines the development of your research project with the transversal and Programme-specific training required for your PhD. Activities should remain consistent with the pathway agreed with your Supervisor and approved or monitored by your Programme.
ACTIVITY RECORD
Keep the information you will need for annual reporting
Keep track of the research and training activities requested by your Programme, including courses, seminars, examinations, publications, conferences, mobility periods and other relevant activities. Retain certificates or supporting documentation where required.
04 · ANNUAL PROGRESS REPORT
Present the results of the year
At the end of each year of the Programme, PhD candidates must submit to the Academic Board a report on the research activity carried out. Your Programme may also request additional information or documentation concerning training and the other activities completed during the year.
RESEARCH
Progress of the doctoral research project.
TRAINING
Courses, activities and credits completed where requested.
OUTPUTS
Publications and other scientific outputs where relevant.
OTHER ACTIVITIES
Conferences, mobility, seminars and other activities requested by the Programme.
05 · ANNUAL EVALUATION
From your annual report to the Academic Board decision
BEFORE SUBMISSION
Review your progress with your Supervisor
Discuss your progress and annual documentation with your Supervisor according to the procedures established by your Programme. This helps ensure that research progress, training and any issues affecting your pathway are identified before the Academic Board assessment.
ACADEMIC BOARD
Formal annual assessment
At the end of each academic year, the Academic Board evaluates the activities carried out and decides whether the candidate is admitted to the following year. At the end of the Programme, it also evaluates completion of the doctoral pathway and the candidate’s progression to the thesis-review and final-examination procedure.
YEARS 1 AND 2
Enrolment in the following year
Following a positive annual evaluation, complete enrolment for the following academic year through the UNICAM Student Career portal and complete any payment or other requirement communicated by the competent offices within the applicable deadline.
FINAL YEAR
Progression to thesis review
At the end of the final year, the Academic Board evaluates the research carried out during the year and throughout the doctoral Programme. Following the required positive assessment, complete the procedure for admission to thesis review and the subsequent final-examination process within the applicable deadlines.
IMPORTANT · CAREER DEADLINES
Respect the deadline communicated by the competent offices
Under the Regulations applicable from Cycle XLI, following a positive Academic Board evaluation, enrolment in the following year and/or the application for admission to the thesis-review procedure must be completed within the deadlines communicated by the competent offices and published by the University. Failure to complete the required procedure within the deadline may result in forfeiture and closure of the university career, without prejudice to documented reasons.
07 · FUNDED POSITIONS
Additional reporting may apply
Scholarships or positions financed through specific projects, national or regional funding measures, agreements or partnerships may require additional reports, milestones, timesheets, mobility obligations, acknowledgements or other documentation. These requirements are additional to the ordinary doctoral career procedure and should be verified with your Supervisor, Programme Coordinator and the competent administrative office.
CHANGES DURING THE YEAR
Communicate changes before they affect your career
Contact your Supervisor and Programme Coordinator promptly when employment, mobility, leave, suspension, funding changes or other circumstances may affect your research plan, attendance, scholarship or Programme deadlines.
ANNUAL CHECKLIST
Before the annual evaluation
1
Update your records
Collect the information and supporting documents required by your Programme.
2
Check training
Verify the compulsory and Programme-specific activities applicable to your year.
3
Prepare your report
Follow the timetable and format communicated by your Programme Coordinator.
4
Check the next step
After the Board decision, complete enrolment or the applicable final-year procedure on time.
CHECK THE APPLICABLE FRAMEWORK
Requirements may differ between PhD cycles and positions
Always consider the Regulations applicable to your admission cycle together with the Call for Applications and any additional conditions established by your scholarship, research project, partner institution, national PhD Programme or specific agreement.
INFORMATION AND SUPPORT
Questions about your annual evaluation or enrolment?
Contact your Programme Coordinator for the academic timetable, evaluation arrangements and annual documentation required by your Programme. Contact the Advanced Studies Office for enrolment, deadlines, your university career and the administrative implementation of the Academic Board’s decision.