Self-certifications, certificates and degree documents
Certificates and qualifications
Find out whether you need a self-certification or an official UNICAM certificate, how to request a Diploma Supplement, and how to obtain information concerning confirmation of qualifications and the original doctoral degree parchment.
01 · DECLARE
Self-certification
Generated independently through the UNICAM student portal
02 · REQUEST
UNICAM certificate
Issued by the University following a formal request
03 · AFTER THE PHD
Degree documents
Diploma Supplement, qualification confirmation and parchment
Which document do you need?
Identify the receiving organisation first
OPTION 01
Italian Public Administration
As a general rule, use a self-certification when declaring your enrolment, doctoral career or qualification to an Italian Public Administration body or a private provider of public services.
OPTION 02
Private or foreign organisation
An official UNICAM certificate may be required when the document must be presented to a private organisation, a foreign institution, an embassy or a consulate.
IMPORTANT EXCEPTION
Residence permit
A certificate of enrolment may be required by the Italian Police Headquarters for the issue or renewal of a residence permit.
Self-certification
Generate the document through your UNICAM profile
Available directly from the Student Administration portal
Current PhD candidates and PhD graduates can normally download pre-completed self-certifications concerning their enrolment, doctoral career, completed doctoral degree, recorded activities and payments.
Applying for an Italian Public Administration call or competition?
PhD graduates should normally use the “Doctoral degree and examinations” self-certification available from the Student Administration portal. You do not need to wait for the original degree parchment in order to demonstrate that you have obtained the PhD qualification.
1
Log in with your personal UNICAM credentials.
2
Open the Administration Office / Certificates area.
3
Select and download the self-certification corresponding to your needs.
4
Sign the declaration and attach a valid identity document when required.
Available documents
Self-certifications normally available online
For Italian Public Administration procedures, public calls and competitions, this self-certification is normally the appropriate document for PhD graduates to demonstrate the award of the doctoral degree.
Candidates belonging to cycles prior to Cycle XXXIV may use a free-form self-certification in accordance with the applicable rules.
Official UNICAM certificates
Submit a formal request to the Advanced Studies Office
AVAILABLE CERTIFICATES
Enrolment, career and qualification
Certificates may concern current enrolment, examinations, the study plan, scholarship information, doctoral career, completion of the PhD or the doctoral qualification.
Which certificate should I request?
CURRENT PHD CANDIDATE
Enrolment with exams taken — choose this option if you are currently enrolled and need an official certificate showing your PhD enrolment together with the exams and activities already recorded in your doctoral career.
PHD GRADUATE · CERTIFIED TRANSCRIPT
Doctoral Degree with exams taken — normally the most appropriate option when a PhD graduate is asked for a certified transcript showing the doctoral degree together with the exams or activities recorded during the PhD programme.
CAREER HISTORY
Doctoral Degree with career history — choose this option when certification of the administrative history of the doctoral career is required.
COMPLETE RECORD
Doctoral Degree with career history and exams taken — choose this option when the receiving institution requires both the complete career history and the exams or activities completed.
Not sure? If the receiving institution has provided specific instructions, check those requirements before submitting the request.
The request form allows the applicant to specify the required content, number of copies, intended use and whether the certificate must be issued with stamp duty or under an applicable exemption.
USE ABROAD
Certificates for foreign institutions
Certificates intended for use abroad are normally issued in English. Indicate clearly whether an autograph signature, electronic signature or other specific formality is required.
The receiving organisation may also require legalisation, an apostille or a deposited signature. These requirements must be checked directly with the receiving authority.
Request form and guidance
The certificate request template is included in the guidelines
Download the appropriate version, complete and sign the request form, and indicate precisely the certificate required and its intended use. Current PhD candidates requesting an official academic record with their registered exams should select “Enrolment with exams taken”.
Current contact address
Some previously approved downloadable forms may still display an older office email address. For current submissions and enquiries, use dottorato@unicam.it.
Processing and formal requirements
Submit the request sufficiently in advance
7 working days
indicative processing time for certificates intended for use in Italy
10 working days
indicative processing time for certificates intended for use abroad
Stamp duty
may apply according to the document’s intended use and applicable exemptions
Processing times are indicative and begin once the Office has received a complete request and any required payment or stamp-duty documentation.
After completion of the PhD
Diploma Supplement, qualification confirmation and degree parchment
DIPLOMA SUPPLEMENT
Description of the completed qualification
The Diploma Supplement provides information concerning the nature, level, context and content of the completed doctoral qualification.
Allow approximately 30 days for processing.
QUALIFICATION CONFIRMATION
Direct verification by an external body
When an external institution requires confirmation directly from UNICAM, the request should be referred to the Advanced Studies Office, which will indicate the information and authorisations required for the specific case.
DEGREE PARCHMENT
Original doctoral degree
The original degree parchment is distinct from a certificate and from the Diploma Supplement.
When is it produced?
Degree parchments are normally produced once a year, usually between October and November, for PhD graduates who obtained their doctoral degree during the most recently completed academic year.
How is it delivered?
The parchments are normally presented during a dedicated University event organised for this purpose.
Unable to attend the event?
Graduates who cannot attend may collect the parchment at a later date by appointment, authorise another person to collect it on their behalf, or request shipment.
To arrange collection, delegation or shipment:
Other administrative requests
Looking for a different PhD form?
Requests concerning working activities, maternity or parental leave, suspension, scholarship waiver and withdrawal from the PhD are available in the administrative forms collection.